Privacy Policy for NHKnight.org

Effective Date: August 29, 2026

The Knights of Columbus New Hampshire State Council ("we," "our," or "the State Council") is committed to protecting the privacy of our members, volunteers, and website visitors. This Privacy Policy explains how we collect, use, and safeguard personal information on nhknight.org. [1]

1. Information We Collect

We collect information that you voluntarily provide to us, as well as automatic technical data, including:

• Membership & Directory Data: Names, addresses, emails, phone numbers, and Council/Assembly roster details submitted for the annual printed and online State Directory. [1]
• Event Registrations & Submissions: Information submitted via online forms for events, testmonials, degree exemplifications, and meetings. [1]
• Scholarship Applications: Names, family affiliation details, religious standings, and official academic transcripts submitted for the Bishop Bradley Province State Scholarships. [1]
• Technical Data: IP addresses, browser types, and usage statistics collected via site logging or analytics tools to ensure website security and performance. [1]

2. How We Use Your Information

We use your information strictly to support the fraternal, charitable, and administrative missions of the Knights of Columbus, including: [1]

• Compiling and formatting the annual State Directory.
• Processing applications for scholarships and awards.
• Organizing and tracking registrations for online and in-person events.
• Communicating important state-level announcements and fraternal updates. [1, 2, 3]

3. Sharing and Disclosing Data

We respect your privacy and do not sell, rent, or trade your personal information with third-party marketers. Information is only shared under the following conditions: [1]

• Fraternal Hierarchy: With local Council officers, District Deputies, or the Knights of Columbus Supreme Council for membership verification and administrative activities.
• Service Providers: With trusted vendors who assist with website hosting, data formatting, and printing directories (e.g., R.C. Brayshaw), subject to strict confidentiality.
• Legal Obligations: If required by law, subpoena, or to protect the rights, safety, or property of the State Council and its members. [1, 2, 3]

4. Data Security & Retention

We implement reasonable physical, technical, and administrative security measures (such as SSL encryption) to prevent unauthorized access, alteration, or disclosure of your personal data. [1]

We retain personal information only as long as necessary to fulfill fraternal administration, legal obligations, reporting requirements, or operational scheduling. For example, Directory deadlines are tracked carefully to ensure accurate, timely publishing. [1, 2]

5. Your Rights and Choices

You have the right to review, update, or correct your personal and Council contact records. Directory details and record ownership adjustments can be updated during the fraternal year by reaching out to the State Directory administration. [1]

6. Contact Us

If you have any questions about this Privacy Policy or wish to request corrections to your information, please contact the New Hampshire State Council administration directly through our official NHKnight.org Contact Channels. [1]